FloSimple Guest Lodges and Boutique Hotels: One Diary, One Ledger
Managed Hospitality is the recommended package for lodges, hotels, guest houses and resorts. The first accepted operating cycle carries a reservation and its deposit through the guest folio, spa scheduling, till and stock, to a reconciled financial posting.
Priced per keys. The bands are published on the pricing page and the order fixes your band before you sign.
✓One booking held. The clash never reaches the diary
The spa diary refusing a double booking because the therapist, the treatment room and the equipment are checked together. Illustrative interface example on specimen data.
The first operating cycle
A calendar demonstration is not enough for this edition. The purchased scope must pass concurrency, stock and settlement tests before it is described as available, because a double-booked room or a duplicated invoice costs more than the software saves.
Reservation and deposit recorded once and carried to the folio
Spa, room and facility scheduling on one diary with therapist constraints
Till and stock movements posted to the folio and the ledger
Settlement and reconciliation to the accounting engine
Stock take · FloSimple
Stock takeMonth end
Areas counted
4 of 4
Variance
0.3%
Bar
182 lines
Balanced
Kitchen
244 lines
Balanced
Spa
61 lines
4 below reorder
Housekeeping
38 lines
Balanced
Reorder raised for 4 spa lines. Counts post to the ledger, not a spreadsheet
A month-end stock take balancing across bar, kitchen, spa and housekeeping, with reorder raised on the lines below their level. Illustrative interface example on specimen data.
Who this suits
Owner-run and family-run properties that juggle a reservations system, a separate spa book, one or more tills and a ledger that never quite agrees with any of them. The aim is one operating record and one financial position, not another system to reconcile.
Additional work
The purchased scope records the initial website and booking dependencies where applicable. Content scope must be agreed before work begins, and later changes require a separately approved variation.
FloSimple Spas: the diary that refuses a clash
The spa runs inside this edition rather than beside it. A treatment books a therapist, a treatment room and the equipment it needs, and it cannot take the therapist while the room is already taken. That constraint is the part of this edition with the most testing behind it, including conflict tests against the database itself. Packages, vouchers, retail and therapist commission are recorded scope and are covered by the same acceptance criteria as the rest of the edition.
Therapist, treatment room and equipment reserved together or not at all
Treatment durations and turnaround time held against the room, not the therapist
Walk-ins and no-shows recorded against the diary they affected
Treatment rooms count as keys for pricing, so the spa is inside the band, not an extra
Spa diary · FloSimple Spas
Spa diary, Tuesday2 therapists
09:00
Deep tissue, 60 min
Therapist A, Room 1
Booked
10:15
Facial, 45 min
Therapist B, Room 2
Booked
11:00
Hot stone, 90 min
Therapist A, Room 1
Booked
11:30, Therapist A, Room 1
Therapist and room already committed until 12:30
Refused
✓One booking held. The clash never reaches the diary
The spa diary refusing an 11:30 booking because the therapist and the treatment room are already committed until 12:30. Illustrative interface example on specimen data.
What it costs
Counted on keys, being lettable bedrooms plus bookable treatment rooms. Tills, therapists and staff users are allowances written into the order, not meters, so adding a till does not move your band.
Band
Keys
Per month, excluding VAT
H1
up to 10
£150
H2
11 to 25
£300
H3
26 to 60
£600
H4
61 to 150
£1,100
H5
151 and above
£6.50 per unit
Counted on keys. The recurring fee covers the workspace, the accounting engine connection and standard delivery. Supplier subscriptions, hardware, card processing and message usage are separate lines with the payer named.
What a scope review is
A scope review is a working conversation, not a sales pitch. You describe your last labour-intensive or failed operating cycle, its source records and the person accountable for fixing it. We show the relevant workflow on safe data, say plainly what has been tested and what has not, and only then recommend one edition and one engine.
What the price covers
One recurring number covering the workspace, the accounting engine connection and standard delivery. There is no separate implementation invoice and no hourly billing on anything in the signed scope.
Included
The property workspace itself, for every operational user you need
The connection to your accounting engine, so the workflow reaches the books without re-keying
Standard setup and configuration of your own rules, rates and tariffs
Agreed data take-on from your current systems, rehearsed before anything moves
Training for your team, and defined ongoing support
Updates to the edition, at no extra charge, for as long as you subscribe
Rooms and seasonal rates, deposits and guest folios, and the spa diary with therapist, room and equipment rules
Tills for bar, restaurant and spa with room charging, and stock across your operating areas
Not included
Your accounting engine's own subscription. It is on its own line, with the payer named
Message usage: SMS, WhatsApp, email and number rental, billed on actual use
Card processing and payment-provider fees, at the provider's published rates
Work outside the signed scope, which needs a written variation before it starts
Till hardware: tablets, card readers and receipt printers, bought at cost
Your channel manager and booking engine, which stay on your existing agreement
Next step
A scope review is a working conversation about your last hard operating cycle. It ends with one recommendation, one engine and a dated payment calendar, or with an honest no.